PBGB HRMS: How To Use This HR Management Tool Efficiently?

With the modern HR management tool, optimizing HR tasks and handling employee details has become easy. So, naturally, the HRMS is being readily adopted by diverse industries and sectors.

Even within the government banking sector, the HR management tool is slowly gaining traction. Becoming a vital element for managing complex HR tasks.

So, following the trend, the Paschim Banga Gramin Bank (PBGB) recently crafted its own HRMS portal. Aiming to boost the overall efficiency of its HR management.

Unlike traditional HR tools, it offers a centralized platform for handling diverse kinds of HR-related processes. Allowing employees and managers to have a single space for accessing HR information.

Moreover, it digitizes the basic HR functions — attendance tracking, leave management, employee details recording, payroll processing, and performance evaluation. So, it is easier to optimize and streamline the workflow.

But simply having the tool is not enough. Both employees and managers should have a comprehensive idea about how to use it efficiently.

So, in this blog, I am going to delve into the diverse methods to use PBGB HRMS for improved HR efficiency, exploring—

• Its basic features,
• HR management services,
• Various methods to use its different functionalities, and more.

Stay tuned!

What Is PBGB HRMS?

First things first, PBGB HRMS refers to the digital HR portal introduced by the Paschim Banga Gramin Bank for its employees.

It is a simple and easy-to-use portal specially designed to manage various employee accounts. So, helping the HR department of PBGB to automate and streamline its core functions.

As the report from The Business Blaze points out—

“By automating routine tasks, ensuring data accuracy, and enhancing transparency, PBGB HRMS not only improves operational efficiency but also fosters a culture of accountability and flexibility”.

Moreover, it allows both the employees and managers to access and control the HR aspects — attendance records, performance evaluation reports, payslips, leave requests, PF, and more.

According to the report by EasyMoney, having an HRMS helps in many ways—

“In India, every bank has thousands of staff, from clerks to officers, and it would be impossible for HR teams to manually handle salary, leave, transfers, and training for everyone. That’s where HRMS comes in.”

Key Features Of PBGB HRMS

Even though HRMS is slowly gaining traction, much of PBGB HRMS’ popularity lies in its set of unique features, which include—

1. User-Friendly Interface— Firstly, it has a user-friendly interface with a simple and intuitive design. So, users can easily navigate through the portal even without any technical knowledge.
2. Centralized Dashboard— Moreover, it consolidates all the relevant employee information in a single dashboard. So, it is easier to get an overview of the basic HR aspects.
3. Real-Time Updates— Also, the portal sends real-time alerts for updated policies, HR announcements, and leave approvals. So, employees can easily track the status and updates.
4. Robust Data Security Protocols— In addition to this, the PBGB HRMS portal comes with a built-in robust security system. That is, it provides data encryption models and multi-factor authentication to protect sensitive employee details.
5. Integration Capabilities— Finally, it offers massive integration capabilities for major HR tools and systems. So, employees can integrate other reporting or HR tools to revamp the efficiency.

According to the report from EasyMoney, the key features of HRMS provide massive benefits—

“It’s better for both HR teams and employees. For the HR team, it reduces paperwork and makes processes faster. It allows them to manage payroll, monitor attendance, approve requests, and keep all employee records safe”.

See Also : MSSC HRMS: Is This HR Management Tool Worth The Hype?

What Are The HR Management Services Provided By PBGB HRMS?

Unlike the traditional HR tools, HRMS provides a more comprehensive set of services. Helping both employees and managers to properly facilitate various HR tasks.

So, some of the HR services provided by PBGB HRMS include—

1. Attendance Management — Keeping a digital record of employee attendance and work hours.
2. Leave Management — Sending and approving leave requests.
3. Payroll Processing — Generating salary slips with added and deducted payments.
4. Payslips Accessing — Downloading a detailed breakdown of the salary in monthly payslips.
5. Employee Performance Evaluation — Reviewing employees’ overall performance with the consolidated details of task completion, productivity, and attendance.
6. Employee Self-Service — Updating and managing personal information with self-service modules.

How To Use PBGB HRMS Efficiently? A Step-by-Step Guide On The ESS Portal

Simply having the tool is not enough; you should know how to use the PBGB HRMS the right way. So, here are some common ways to use its employee self-service (ESS) portal.

1. How To Log In To The PBGB HRMS Account?

Firstly, knowing how to log in to your account and access your information is vital. So, just follow these steps to log into your HRMS account—

• Go to the official website of PBGB HRMS.
• Then, enter your Employee ID and Password in the designated fields.
• After that, hit the Login button. This will send a verification code to your registered contact details — phone number or email ID.
• Then, put the OTP in the box and complete the verification process.
• Once the process completes, you will be logged in to your account.

2. How To Apply For Leave?

Since navigation is easy on the portal, users can apply for leave in a jiffy. So, by simply following these steps, they can send the leave requests through the portal.

• Go to the official website and log in to your account.
• Then, click on the Leave Application section and select the “Leave Management” option from the dropdown menu.
• After that, choose the New Leave Application to initiate the request process.
• Then, select the Nature of Leave from the list of pre-determined options.
• From the calendar, choose the start and end dates of your leave and state the reason for the leave.
• Finally, submit the request by simply clicking on the Submit button. You will get a confirmation notification for your leave application submission.

3. How To Update Personal Banking Information?

One of the best features of HRMS is that it allows users to update their information without unnecessarily involving the higher authorities.

Similarly, to update the personal banking details in the PBGB HRMS, you need to follow these steps—

•  Log in to your account in the portal.
• Then, open your personal details from the My Profile section.
• Within the details, find your banking information section and carefully audit the given information.
• Then, click on the Edit button next to the section to update the details.
• Now, the system will send an OTP to verify that someone authorized is updating the sensitive details.
• So, put the verification code and enter the updated banking information.
• Finally, click on the Save button, and your details will be automatically updated.

4. How To Download Payslips?

Keeping a record of your monthly payslips can come in handy while filing your taxation forms or getting bank loans. So, users can download their payslips from the portal by following the steps below—

•  Log in to your account in the portal.
• Then, scroll to the Payslips section in the portal.
• From the top box, choose the month for viewing or downloading the payslips.
• So, once the payslip appears, click on the View tab to view your salary breakdown. Or, click on the Download button to store the salary details in a PDF file.
• Finally, save the PDF file on your device for future reference.

See Also : HRMS Delhivery.com: Is This Delivery HR Management Tool Worthy?

Troubleshooting Common Issues Of PBGB HRMS

Even though the HRMS portal for PBGB is easy to use, you can face some issues while using its features. So, here are some of the common troubleshooting tips—

• If you forgot your password, you can simply click on the Forgot Password toggle and reset your password.
• In case the portal is glitching, clear your browser cache or open the site in another supported browser.
• If you cannot access your details, reach out to the HR managers to give you permission in the portal.
• If you are not getting OTPs, then you need to update the contact details in your account to get the codes on time.

So, these simple tips can help resolve the common issues you might face while using the portal. But if the issue persists, it is best to contact your HR authorities and inform them about the issue asap.

Now, with this simple guide, anyone can use the revolutionary HR management tool while working in PBGB. So, what’s stopping you? Go ahead and use the portal to enjoy an efficient tool, managing all your HR processes.

See Also : HRMS Medicover: Is This HR Management Tool Worth The Hype?

FAQs

Here are some of the common questions around the HRMS portal of PBGB.